Sky Heating, AC, Plumbing & Electrical is widely recognized as the foremost home services company in the Portland area, having amassed more than four decades of unmatched industry-leading expertise. As part of our unwavering commitment to providing exceptional customer service, we are seeking a highly qualified Accounts Payable and Payroll Specialist.
Responsibilities
• Manage vendor communications, addressing inquiries and resolving issues efficiently
• Accurately code invoices to the appropriate general ledger accounts and classes
• Enter accounts payable transactions daily with precision
• Maintain up-to-date vendor records, including securing W-9’s from new vendors and managing existing files
• Prepare and file annual 1099’s for vendors
• Complete and submit credit applications for new vendors as required
• Organize and prepare weekly check runs for Controller review
• Ensure proper filing and mailing of bill payment checks and stubs
• Process credit card charges as receipts are received, ensuring timely and accurate entry
• Reconcile monthly vendor statements to corresponding invoices within Intacct, identifying and resolving discrepancies
• Oversee office supply ordering to maintain adequate inventory levels
• Enter weekly timesheets, calculate commissions, and process bi-weekly payroll accurately
• Prepare and remit payroll liabilities within the designated deadlines
• Assist the Controller with year-end close procedures, ensuring accurate and timely financial reporting
• Serve as a backup for daily deposit processing and applying customer payments when needed
• Perform bank and credit card reconciliations as needed, serving as a backup for these functions
• Take on additional tasks as assigned, demonstrating flexibility and adaptability
Requirements
• At least three (3) years of experience in accounts payable and payroll processing
• Strong knowledge of accounting principles and practices
• Proficiency in Microsoft Office Suite, especially Excel, and the ability to learn other accounting software systems
• Experience with Intacct accounting software is highly preferred
• Familiarity with ServiceTitan or similar service management platforms is a plus
• Prior work experience in the home service industry (e.g., HVAC, plumbing, electrical) is advantageous
• Excellent organizational skills with the ability to manage multiple tasks and deadlines
• High attention to detail, ensuring accuracy in financial records and transactions
• Ability to maintain confidentiality and handle sensitive financial information
• Strong communication skills for vendor correspondence and internal communication
• Problem-solving abilities for resolving invoice discrepancies and other financial issues
• Reliable, trustworthy, and able to work independently with minimal supervision
Please submit a copy of your resume for consideration.
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