Project Manager, Energy Management Systems

With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, foo service, educational, healthcare, and industrial markets. 

Th EMS Project Manager for CoolSys Energy Solutions (CES) will be responsible for overseeing the construction of products, equipment, or systems for Contractors, ensuring that projects are completed on time, within budget, and according to specifications. This role involves coordinating and managing the entire installation process, including logistics, scheduling, resource allocation, and communication between clients, vendors, and completion of projects. This job is 50% travel and you should be familiar with HVAC/R - EMS controls. 

WHY JOIN US 
We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: 

• Competitive pay  $75k to $96K
• Medical, Dental, Vision and Prescription coverage 
• Paid vacation and holidays 
• 401(K) match 
• Life insurance, AD&D and long-term disability 
• Tuition reimbursement 
• Opportunities available nationwide 
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more 
• Pet Insurance 
• Legal Plan, and ID Theft Protection 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop detailed project plans, including scope, timelines, and budget.
• Coordinate with internal teams, clients, and external Contractors to ensure all project requirements are met.
• Organize and manage the logistics of equipment, materials, and resources needed for installation.
• Lead and supervise installation teams to ensure adherence to project timelines, quality standards, and safety protocols.
• Allocate tasks and schedules team members based on their skills and experience.
• Provide training or guidance to installation staff as necessary.
• Serve as the primary point of contact for clients during the installation phase.
• Provide regular updates on project status, delays, and adjustments.
• Address and resolve any issues or concerns raised by clients.
• Ensure that all installations are completed to high standards of quality, safety, and compliance with regulatory requirements.
• Conduct site inspections and quality checks throughout the installation process.
• Monitor project budgets, ensuring that the project stays within financial constraints.
• Approve purchase orders for necessary materials and equipment.
• Manage and track project expenses and invoicing.
• Identify potential risks and implement mitigation strategies.
• Resolve unforeseen issues or delays promptly to minimize disruptions to the installation schedule.
• Maintain comprehensive records of project milestones, changes, and issues.
• Prepare reports for management on project status, performance, and financial outcomes.
• Ensure all project documentation is complete and accurate for post-installation support.
• Ensure smooth handover of the installed systems/products to the client.
• Coordinate any required post-installation support or troubleshooting.
• Performs other duties as assigned.

Education / Training

• Completion of technical/trade school preferred, or related technical field, or equivalent experience.
• HVAC/R, EMS programming control boards, modules and sensors.

Work Experience / Skills

• Minimum of 1-3 years of experience in project management, with a focus on installations.
• Familiar with refrigeration systems & boards
• Strong leadership and team management skills.
• Excellent problem-solving, organizational, and multitasking abilities.
• Strong communication skills, both verbal and written.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Knowledge of safety standards and installation processes.
• Detail-oriented with a focus on delivering high-quality results.
• Ability to work under pressure and meet tight deadlines.
• Strong client-focused attitude, with the ability to manage client expectations effectively.
• Flexibility to adapt to changing project requirements.
• Experience with CRM tools (e.g., Salesforce) and other sales enablement platforms a plus.
• Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.
• Ability to use typical business tools including E-Mail, Word, Excel, etc.

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

This job operates in a clean, well-lit and climate-controlled professional office environment with minimal physical hazards and noise. This role routinely uses standard office equipment such as computers, phones, printers, etc.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, and use hands and fingers to operate office equipment. The employee is occasionally required to reach, stoop and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision.

Today, there are 26 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth! 

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Coolsys is an EEO/AA Employer.  All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.   

Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. Coolsys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.