Job Description
We are seeking a highly organized and detail-oriented Commercial HVAC Procurement Specialist to join our team at National HVAC Service. As a key member of our procurement department, you will be responsible for managing the entire purchase order process from start to finish.
The ideal candidate will have 1-3 years of experience in procurement or a related field, with a strong background in commercial HVAC systems and components. Proficiency in Microsoft Office Suite and ERP software is also essential.
In this role, you will:
• Purchase Order Entry: Accurately enter and process purchase orders for HVAC equipment, parts, and supplies using ERP or procurement software.
• Order Tracking: Monitor the status of orders, ensuring timely delivery of materials and components, and update systems with the latest information.
• Vendor Liaison: Communicate with suppliers and vendors regarding order status, pricing, and delivery schedules. Address and resolve discrepancies or issues related to orders.
• Data Entry: Maintain accurate records of all purchase orders and related documentation in the computer system, ensuring data integrity.
• Documentation Management: Organize and maintain files for purchase orders, invoices, and receipts for auditing purposes.
• Invoice Processing: Review and match invoices/shipping labels to purchase orders, ensuring all items are received as ordered before processing for payment.
• Coordination with Project, Service, Plumbing and Maintenance Teams: Work closely with project managers, service managers, service coordinators and the procurement team to ensure that HVAC materials are ordered and delivered as per the project requirements and timelines.
This role supports the efficient management of HVAC procurement, ensuring timely and accurate order processing and inventory control within a commercial construction or service environment.
The estimated salary for this position is $45,000 - $55,000 per year, depending on experience.
